Executive Secretary – Administrative Support & Office Coordination | Jeddah, Saudi Arabia

📍 Location
Jeddah, Saudi Arabia

🗂 Job Category

• Administration & Office Support

• Human Resources (HR) & Recruitment

• Customer Service & Support

• Operations & Supply Chain

🧾 Job Overview

Avid Company in Jeddah is seeking a highly organized Executive Secretary to provide professional administrative and executive support to senior management. This role is critical for ensuring smooth office operations, workflow coordination, and management assistance, contributing directly to the efficiency of the organization.

The Executive Secretary will manage daily schedules, coordinate meetings, and handle professional correspondence while maintaining high standards of confidentiality and accuracy. The position also involves preparing reports, presentations, and administrative documentation, ensuring that senior management is fully supported in achieving organizational goals.

This role offers excellent opportunities for career development in office administration, executive support, and management coordination, providing exposure to professional administrative operations in a dynamic corporate environment.

🛠 Key Responsibilities

• Organize and manage daily appointments, meetings, and schedules for senior management.

• Handle professional postal, email, and electronic correspondence accurately.

• Prepare, format, and maintain files, reports, and presentations.

• Follow up on administrative tasks to ensure timely and accurate completion.

• Coordinate between departments to facilitate smooth workflow across the company.

• Support senior management with daily operational tasks, planning, and documentation.

• Maintain a professional and meticulous approach while managing confidential information.

🎓 Requirements & Qualifications

• Education: Minimum qualification sufficient for professional office administration (Bachelor’s degree preferred)

• Languages: Proficiency in spoken and written English

• High organizational and time management skills

• Professional personality with attention to detail and ability to handle pressure

• Excellent communication, interpersonal, and teamwork skills

• Experience in executive support or office administration is an advantage

💼 Salary, Benefits & Career Growth

Average Market Salary (Estimated):
SAR 5,000 – 7,500 per month

Note: This range reflects typical salaries for Executive Secretary roles in Jeddah, Saudi Arabia.

Compensation & Benefits

• Competitive monthly salary

• Exposure to executive management and corporate administration

• Opportunities for career progression into Senior Executive Assistant, Office Manager, or Administrative Coordinator roles

• Professional development in office administration, workflow management, and corporate operations

📝 Application Process

🔗 Application Process (Website):
Apply only through the official job link
Click Apply Now on the website

📧 HR Email for Application

📩 Send your updated CV directly to:

📌 Email Subject Line:
Executive Secretary

🔹 Reference
Referred by: Rashid Naseem – Recrenza